Using Color

Index of Articles Office Solutions SimitriHD Toner Vista Compatibility Using Color Effectively
	Have you noticed the level of wastefulness in your office? Like how much space it takes just to store documents? And how much time it takes to go through those documents to find what you're looking for? How about all of the steps required between editing and outputting document materials? Not to mention the time and effort spent explaining to people how to share information. The costs involved can also be astonishing. You may even feel like you're in a race just to keep ahead of the paperwork, with never enough time to look for an answer to all these problems. Ultrex delivers the solutions that help you cut wasted time, money and effort in the office environment. What's more, Ultrex creates highly efficient, value-added communications, which generate that little bit of extra time and space that your office so dearly needs.
		Your place of business is overcrowded with office equipment. Plus, making sure that each unit is continually functioning and correctly managed can be an overwhelming task.

		Desks and cabinets that are overflowing with paper documents.


		Often times, information can either be on paper or on computer files, making it difficult to locate. A common scenario would be, "Where is that document prepared by Mr. A, who just happens to be currently away on a business trip?"


		You want the ability to easily create documents that have strong impact.


		You don't want to spend a lot of time or money printing color materials.


		You can't be sure that the documents you send by fax reach the right person.


	Problem 1:
		Your place of business is overcrowded with office equipment. Plus, making sure that each unit is continually functioning and correctly managed can be an overwhelming task.
	Solution: Use an all-in-one device to copy, print, scan, & fax.
	The bizhub color series, equipped standard network functions, comes to the rescue. Simply use the machine as a scanner, printer, and copier. Input and output is achieved automatically in color or black & white. This eliminates your need to switch settings on your PC to a black & white printer for text and to a color printer/copier for color documents like presentation materials. Furthermore, maintenance is simpler because now there is only one machine that requires servicing or paper and toner cartridge replenishments.

	Problem 2:
		Desks and cabinets that are overfolwing with paper documents.
	Solution: Scan paper documents to store them compactly.
	Each day vast numbers of documents are created and distributed on paper, with their transmissions still being performed by fax. As an alternative, these documents can be scanned and stored as electronic data. And since it is possible to scan in color, photos and graphs will remain intact while manuscripts will maintain their original impact and intent. Office space that had been previously wasted on document storage, can now be put to better use as available office space. In addition, scanned documents can be viewed in thumbnail form using Konica Minolta's original PageScope Cabinet software, which lets you find what you're looking for quickly and easily.

	Problem 3:
		Often times, information can either be on paper or on computer files, making it difficult to locate. A common scenario would be, "Where is that document prepared by Mr. A, who just happens to be currently away on a business trip?"
	Solution:
	Have you ever needed a document but couldn't get it because the person handling the matter was not available? The best solution to this problem is to consolidate documents that exist on paper and in electronic form, then make them all available internally as shared data. The result -- no more having to open drawers and cabinets to flip through files, or trying to navigate computer hard drives. No document owner? No problem! In addition to password management, the data can be made available to only the individuals that need it. Plus, online internal circulation not only eliminates the worry that documents may get lost somewhere along the way, but also enables everyone to have quick and equal access to information.

	Problem 4:
		You want the ability to easily create documents that have strong impact.
	Solution:
	When creating a document in electronic form you can use many types of material to give it communicative impact. For example, you can scan a previously distributed paper document, then cut and paste certain elements from it, or even insert a digital camera photo. This electronic format makes everything easy to edit and arrange. FreeForm* function allows the customisation of direct mail using identical visuals, while DocBuilder Pro* makes it easy to create booklets as well as a variety of printed materials. These are only a few of the ways that Konica Minolta can support the efficient creation of high-quality documents.

	Problem 5:
		You don't want to spend a lot of time or money printing color materials.
	Solution:
	The bizhub color series can print on thick paper as well as envelopes, which enables a host of materials to be produced in-house, including booklets with thick covers, unique photo-name cards, and even colorfully appealing envelopes for direct mail campaigns. You save time and the expense of outsourcing projects to a printing company. And since it's possible to edit in-house, it's no problem to revise information and print small lots for a wide range of individual clients.

	Problem 6:
		You can't be sure that the documents you send by fax reach the right person.
	Solution:
	"These days, practically everyone has a personal computer in the office. Now, with the bizhub color series, when sending someone electronic data by e-mail, you can be sure it reaches them directly. Being able to talk things through while viewing identical files on each PC screen, helps to eliminate misunderstandings, speeds up communication and smoothes the exchange of information. And of course, it is possible to scan color documents directly; so color distinctions are not lost. Also, since the document can be saved by both the sender and recipient as electronic data, it is easy to search for and reuse at a later date.